Report Writing

 

Report Writing

Report writing is an important practice. Reports are written for several purposes and thus follow the format respectively that suits the best to the requirement of the criterion and the nature of the purpose it meant to cater.

Types of Reports:

Business Report

Evaluative Reports

Investigative Reports

Daily Reports

Project Reports

Analysis Reports

News Reports

Academic Reports.

 

Academic Reports:

[Point Of Concern]

In the educational arena students are taught report writing for the exam purpose. They need to write reports following the format, providing the related content to score good grades. The following format is to serve the examination requirements.

These questions should be answered to compose a good report.

·     When did it happen?

·     Where did it happen?

·     What did happen?

·     Why did it happen?

·     How did it happen?                      

 

 Features of Reports:

Tone:          Factual

Register:     Formal

Purpose:     To Inform

Audience:    Specific

 

Structure of Reports:

1.          Introduction:

An introduction provides brief background information of the occurrence or happening that will be presented in the report

2.          Body:

The body of the report will be consisted upon the answers of the following questions:

• When did it happen?

    The answer of the question will reflect upon the time, day and date of the occurrence.

• Where did it happen?

     The answer will describe the exact place of the certain happening.

 

• What did happen?

    The answer of this question will provide the detail of the happening, mostly in a chronological order to present the accurate visual of the occurrence.

• Why did it happen?

   The answer will highlight the reasons behind the specific incidence.

• How did it happen?

    The entire process will be presented in detail with evaluative judgement about the situation or happening. 

 

 

3.          Recommendations:

The presenter of the report can add recommendations or suggestions as remedial measures or the better strategies to adopt in future for the improvement.

 

4.          Conclusion:

The conclusion of the report is the brief sum up of all the points described earlier without the addition of any new comment or point. It strengthens the comprehensiveness of the whole document.

Language:

1.           Past Tense for description

2.           Past tense for the background information.

3.           Future tense for the recommendations and remedial measures to be taken in the upcoming tasks.

4.           Present Tense if needed.

5.           Standard language.

6.            Grammatically, Error Free.

7.            Plagiarism Free.

8.            Full form words.

 

DO’S:

1.          Based upon facts, figures, Statistics.

2.          Unbiased

3.          Formal

4.          Non discriminative, gender, race, creed or color.

5.          No abrupt starts or ends.

 

DON’T’S:

1.          Fake, Imaginative, Vague, Emotional Assumptions.

2.          Using Jargons, Acronyms.

3.          Slang or improper language.

4.          Contraction.

5.           Irrelevant, Unnecessary details.

     Important:

1.          The report should be written in a clear, concise and comprehensive way.

2.          The details should be direct and focused.

3.          Standard language with the intricacies’ needed to maintain a formal texture.

General Reports Should Have:

[Not to be included in

O’Level English Paper, Examination]

1.          Title             

2.          Sub Title

3.          Headings, Subheadings

4.          Parts, Separators